UCI is transitioning to a new payroll system called UCPath effective January 2020, see the UCPath Student Employee Fact Sheet for additional information. UCPath will be used for all payroll transactions such as Graduate Student Researcher (GSR) and Teaching Assistant (TA) appointments. Students receiving fellowship will still receive those payments via the Graduate Division fellowship system. If you have a question about your funding, please contact Megan Enciso (email@example.com).
General Funding Information:
UC Policy states students can only hold up to 50% appointments during the academic year. The academic year is Fall, Winter, and Spring (see Registrar’s Office calendar for dates). It is the student’s responsibility to report any variation in payment (other than slight adjustments in pay day or net income due to withholding). While we make every effort to process pay accurately, mistakes do happen. Please always confirm receipt of funds before spending and bring any inconsistencies to the attention of SON staff immediately. Students will be held responsible in cases of payment overages.
The SON tries to set up all TA and GSR paychecks to pay in arrears. For example, if you work the month of October you will be paid November 1st. As a graduate student, you may be switched between the fellowship and payroll systems without notification. It is important to never plan to receive your paycheck before the 1st of the month. If you do not receive your paycheck on the 1st please contact Megan Enciso.
Graduate Student Researcher (GSR) and Teaching Assistant appointments (TA):
Students are paid via payroll for Graduate Student Researcher (GSR) and Teaching Assistant appointments (TA). Teaching Assistant salaries are determined by union contract.
- UCI Payroll Direct Deposit (UCInetID sign-in required) – It is important that you sign up for direct deposit with your employee (not student) ID number. Please contact firstname.lastname@example.org for assistance with direct deposit.
- UC Path – Paystubs, employment verification and update your W-4 and address
Fellowships and Training Grants:
Students on Fellowships and Training grants are typically paid via the fellowship system. These payments are set up to pay at the beginning of each month.
Students on external fellowships and training grants often have different payment schedules based on agency requirements.
Students are encouraged to seek extramural funding. Students will receive either the amount of their extramural funding or the department standard rate, whichever is greater. Unless the funding specifically states otherwise, students are not entitled to receive both awards.
In order to receive a fellowship payment students must complete an annual Free Application for Federal Student Aid (FAFSA) or tax form (Glacier) depending on their citizenship status. FAFSAs must be completed once each calendar year.
- Set up direct deposit for fellowship payments through your Zot Account
Taxes and Withholding:
Funding received via payroll is subject to withholding but what is deducted depends on how one fills out their W-4 (withholding form) or your country’s tax treaty.
Funding received via the fellowship system may be considered taxable, but is not subject to tax withholding by the University. An exception may be international students whose fellowship stipends are, by federal law, subject to tax withholding depending on the tax treaty status of their home country. For more detailed information, consult IRS Tax Information for Students.
Mandatory contribution: DCP (Defined Contribution Plan) is not a tax but a mandatory contribution to a self-directed investment account. This is administered by Fidelity Investments. DCP is refundable when you leave UCI employment for more than 30 days. You can roll the funds into an IRA or a retirement account, or you can request payment of funds to you. DCP should only be deducted if the student is enrolled in 6 units or less (during the summer). Students are encouraged to check their paychecks stubs monthly and report any discrepancies to Megan Enciso.
Graduate Student fees:
SON paid fees:
- The SON processes fee payments quarterly for all students in good academic standing, in accordance with each student’s funding package. As funding information comes from many sources, fee payments often occur just before the fee payment deadline. Students must be enrolled in 12 units in order for fee payments to credit. The SON may request late fees be waived in situations that are not the fault of the student, however if the student fails to enroll on time or has charges on their account that cause fees not to be paid, the late fee is the responsibility of the student.
Student paid fees:
- Student Services Fee: Per TA union contract, students must pay a small portion of fees when they are appointed as a TA.
- Document Fee: This is a one-time document fee of $80 that is the student’s responsibility to pay. The Document Fee provides lifetime access to official transcripts and academic verifications without a fee for in-person pickup or delivery by USPS. In addition, there is no fee for mailing the initial diploma.
- eTech Fees: These fees are assessed when you enroll in undergraduate classes. The eTech fees are the student’s responsibility to pay. Detailed information can be found on the University Registrar’s Tuition and Fees webpage listed under Undergraduate Student Fees.